This privacy notice provides information on how your personal data will be used when you use the Contractor Tracker Portal (the “Portal”).
With the exception of the processing of Technical Data and Usage Data (described fully below), the data controller will be Transport for London (the “Client”) and any personal data that you submit on the Portal will be processed in accordance with the Client’s Privacy Notice, a copy of which can be found at https://tfl.gov.uk/corporate/privacy-and-cookies. In these circumstances, Solutions Technologies Limited acts solely in the capacity of data processor in accordance with the instructions of the Client in their capacity as data controller.
The remainder of this page only applies in the limited circumstances where Solutions Technologies Limited acts in the capacity of data controller when you use the Portal.
Solution Technologies Limited is the controller and responsible for the personal data outlined in section 2 below.
If you have any questions about this privacy notice or our data protection practices please use the following contact details:
Email address: [email protected]
Postal address: Wellpark Business Centre, 120 Sydney Street, Glasgow, G31 1JF
We may collect, use, store and transfer different kinds of personal data about you in the capacity of data controller as follows:
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access the Portal.
As you interact with the Portal, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies.
This includes information about how you use the Portal.
We use different methods to collect data about you, which are explained here.
We will only use your personal data for the purpose for which we collected it which include the following:
We may share your personal data with our service providers on a need-to-know basis. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
We may use external third parties based outside of the UK so their processing of your personal data will involve a transfer of data outside the UK. Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
You have the right to:
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
If you wish for more information on how we process your personal data including on data security, data retention and lawful processing bases, please contact us on the contact details given above.